How to Move or Change Reservations Using the Calendar

This guide explains how to easily move or adjust existing reservations in ReservationKey — including changing rooms, adding or removing nights, and using the calendar mode to visually edit the booking.

Changing a Reservation from the Details Page

1. Locate the reservation on your Calendar View and click on it to open the Reservation Details Page.
2. Click the blue “Change” link.
3. From here, you can:
   • Select a new room.
   • Change arrival or departure dates.
   • Add or remove nights.
4. If a date or room is unavailable, you’ll see a notice such as “Already Reserved”.
5. Click Save or Update Reservation when finished.

Once saved, your changes will appear immediately in the Calendar View. For example, if you added or removed nights, you’ll see the updated blocks on the calendar reflecting the new dates and rooms.

Using Calendar Mode to Change a Reservation

Calendar Mode offers a visual way to make adjustments directly by clicking on the calendar. To use it:

1. Open the reservation and click Change again.
2. Select Use Calendar.
3. From the calendar interface:
   • Click on existing dates or rooms to remove them.
   • Click on new dates or rooms to add them.
   • You can easily move the reservation to new rooms or extend the stay by selecting additional dates.
4. Once you’ve made your changes, click Update Reservation.

The system will immediately update the booking to reflect your new configuration. When you return to the Calendar View, you’ll see the reservation moved to its new rooms and dates.

Example Scenario

• A reservation originally booked for two rooms and two nights can be extended to five nights in one room and three in another.
• You can also remove one of the original rooms and add new ones for later dates—all directly within the calendar interface.

Summary

• Click Change from the reservation details to modify rooms, dates, or nights.
• Use Use Calendar for a simple, visual method to move reservations.
• Click Update Reservation to save your changes.
• Review the updated reservation in the Calendar View to confirm the move.

This process allows you to adjust existing bookings quickly and visually, saving time and reducing the need to manually edit multiple fields.