Website Integration and Offline Payments Overview

This guide provides an overview of how to connect your website to ReservationKey, handle payments (including offline and Booking.com virtual cards), and add optional services such as tours or airport transfers. The example shown is based on a client in Morocco using similar features.

Overview

ReservationKey can integrate with any website builder — including Wix, Squarespace, WordPress, or other platforms. Your ReservationKey booking page is hosted securely on our servers and can be linked directly from any “Book Now” or “Reserve” button on your website.

Offline Payment Method

For countries where online payment gateways are not available or practical, you can use ReservationKey’s offline payment option to collect and process credit card information manually.

How Offline Payments Work

• When a guest enters their payment details on your booking page, ReservationKey stores only the last four digits of the credit card number.
• The first 12 digits are sent to you securely by email.
• You can then manually process the payment using your existing payment terminal or provider.

This approach allows you to accept reservations securely without needing to connect directly to an online payment processor.

Example: Booking.com Virtual Cards

For reservations that come through Booking.com, the system provides a virtual credit card. You can use this card to collect payment manually via your preferred payment processor. The virtual card information appears in the Reservation Details section, just like any other stored card number.

Linking ReservationKey to Your Website

To connect your website to your ReservationKey booking page:

1. Create a “Book Now” or “Reserve” button on your website.
2. Link it to your hosted ReservationKey booking page URL (for example, https://www.reservationkey.com/youraccount/availability).
3. Guests will then be taken to your ReservationKey booking page where they can select dates, view available rooms, and complete their reservation.

This connection works the same way regardless of which website builder you use (Wix, WordPress, Squarespace, etc.).

Booking Page Example

On your ReservationKey booking page, guests can:

• Search by check-in and check-out dates.
• View room types, rates, and photos.
• Select from different rate options such as Breakfast Included or Non-Refundable.
• Complete their booking and enter payment details.

Currency can be displayed in any format you choose — for example, euros, dollars, or your local currency.

Adding Tours and Activities

While ReservationKey does not currently include a dedicated tour-booking system, you can easily offer tours or activities using the Items for Sale feature.

To add tours or extra services:

1. Go to your Items for Sale settings in ReservationKey.
2. Add each activity or service (for example, Atlas Mountains Tour or Airport Transfer).
3. Guests will see these options on your booking page and can select them during the reservation process.

Each selected item is added automatically to the guest’s reservation summary and total price. This is ideal for offering upgrades, transportation, or sightseeing packages alongside accommodations.

Tracking Tour Availability

If you need to manage tour dates and availability separately, you can set up tours as independent units within ReservationKey. However, for most businesses, using them as items for sale is the simplest approach.

Guest Payment Flow

Here’s how the payment section works on your booking page:

• The guest enters their name, contact details, and payment information.
• ReservationKey saves only the last 4 digits of the card number.
• The first 12 digits are sent securely by email for manual processing.
• All terms, policies, and conditions appear at the bottom of the page before final submission.
• Clicking Make Reservation completes the booking and confirms it instantly.

Setting Up Your Account

If you haven’t already, you can create a free trial account to explore how this works:

1. Go to the ReservationKey website.
2. Click Free Trial.
3. Enter your contact details to create a new account.
4. Once set up, you can add your unit names, prices, and custom fields.

Summary

ReservationKey makes it easy to connect your website to a professional booking engine, even if you operate in regions where direct online payment integrations are not available. Using offline payments and items for sale, you can:

• Securely collect credit card details without charging automatically.
• Manually process payments using your preferred local method.
• Offer extra services and tours directly from your booking page.
• Integrate seamlessly with any website builder platform.

For assistance setting up your account or adding your booking link to your website, contact ReservationKey support or schedule a demo to walk through the setup process.