Video Library
Linking to availability reports.
How to see availability from a calendar report without logging into the system
Showing Guests Availability Without Logging In
This guide explains several ways to share your availability calendar with guests without requiring them to log in. These methods make it easy to provide real-time availability through direct links or by embedding the calendar on your website.
Overview
Most options for showing availability are located under the Reports tab. The first few reports display your availability in different formats and can be shared publicly using direct links. You can send these links to guests by email or embed them into your website.
Step 1: Open the Availability Reports
- Go to the Reports tab.
- Look at the first four report options — each provides a slightly different layout and display style.
- Click into each one to see which you prefer.
Option 1 – Basic Availability Calendar
- Click Reports ? Availability.
- On the right side of the screen, you’ll see a link box. Click Open to preview the public version of your calendar.
- To share the link, copy and paste it into an email to your guest.
You can also customize what appears in this calendar:
- Use Generic Colors: Removes status colors and uses a simplified view.
- Hide Guest Names: Keeps guest details private.
- Show 6 Months: Expands the calendar view to display six months at once.
After making changes, click Refresh and reopen the link to see your updated calendar. Guests will see all units listed month-by-month in a simple layout.
Option 2 – Alternate Calendar View
This option displays the same information as the basic availability calendar but with a slightly different layout.
- Select Reports ? Availability (Alternate).
- Choose All Rooms, set it to show 6 Months, and enable Generic Colors if desired.
- Click Refresh.
- Copy the URL shown on the page and send it to guests.
This version displays six months of calendars for each property and allows guests to navigate between months directly on the page.
Option 3 – All Units View (Month by Month)
This report shows all your units on the left and displays availability by month horizontally, making it easy for guests to browse availability quickly.
- Go to Reports ? Availability (All Units).
- Click the Open link to preview the public view.
- Copy the link to share with your guests.
Guests can click different months to view availability and navigate through the year easily.
To embed this report directly into your website, use an <iframe> tag:
<iframe src="https://reservationkey.com/your-availability-link"
width="100%" height="800" frameborder="0"></iframe>Example: One of our clients embedded their availability calendar this way so visitors can view live availability directly on their own website without realizing it’s an external page.
Option 4 – Reservation Page Calendar View
Another option is to share your Reservation Page in Calendar View. This shows a short range of availability (around 7–10 days at a time) and allows guests to make reservations directly.
- Go to Website ? Reservation Pages.
- Select your booking page and open the Calendar View.
- Copy the link and share it with your guests.
Guests will be able to view live availability and reserve directly from this page. To display prices, make sure your Rate Plans are configured, since any rooms without rates will show as “$0.”
Summary
- You can show availability without requiring guests to log in using several methods:
- Availability reports under the Reports tab.
- Embedding a live calendar on your website using an
<iframe>. - Sharing your Reservation Page (Calendar View) link.
- Each method provides a unique URL that you can send to guests via email or place on your website.
- Options include hiding guest names, using generic colors, and showing up to six months of availability.
Try each of the report layouts to find the one that best matches your property’s needs.