ReservationKey
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Is it possible to import RESERVATION data from my old reservation system into ReservationKey?
Yes. When your reservation and guest data is properly formatted, it can be loaded into ReservationKey. Your data should be saved into a Microsoft Excel file according to the following specifications for the spreadsheet:

Create one line per reserved room. For example, if the same guest reserved two rooms, there should be one line for each room, along with all their contact information on each line.

In the Room column, make sure the room name is matches (or at least similar to the name of the room you set up in ReservationKey).

Include the following required columns (use these labels as column headers):
RoomName
CheckInDate (date the guest arrives; MM/DD/YYYY)
CheckOutDate (date the guest departs; MM/DD/YYYY)

Include the following optional columns (use these labels as column headers):
FirstName
LastName
FirstName2
LastName2
Address
City
State
Zip
Country
HomePhone
BusinessPhone
CellPhone
Email
Notes
NumberAdults
NumberChildren
ReservationNotes
ContactNotes
Status
TotalRoomPrice (do not include currency symbol; total room price for entire stay; we will divide this price by number of nights in order to get daily room price)
TotalTaxes (do not include currency symbol)
TotalDiscounts (do not include currency symbol)
DescriptionDiscounts
TotalItemsForSale (do not include currency symbol)
DescriptionItemsForSale
AmountPaid (do not include currency symbol)
DescriptionPayment
BookingDate (date reservation was first made; MM/DD/YYYY)

Once you have formatted your Excel file according to the above instructions please email it, along with your user name, to support@reservationkey.com. We will notify you when it has been loaded into the system.
updated 4/28/2015 3:16:18 PM
 

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